Overview

We are looking for our Administration Assistant… AKA Administration Guru!

We are fun and flexible. We value honesty and integrity. You’ll be based in our Malta office yet you will be joining a global team of amazing people based all over the world. It’s all about diversity and culture at Sidekick.

We consider you to be the glue that makes us stick. Why? Because you absolutely love to coordinate things, people and events. You’re looking for a home away from home that you will take care of. We want you to enjoy keeping things tidy and equally enjoy preparing invoices for our clients. It’s all one and the same – the coordination of our office, the taking care of our home. You absolutely love the fact that it’s you who makes our office the best place to come to. Oh, and you know how to use Google when you don’t know something!

We rely on you.. A lot! Because we need you to:

  • Order things for the office – like stationary, groceries and impromptu presents
  • Coordinate with suppliers to get things done – like office maintenance and cleaning duties
  • Help coordinate staff events and festivities

    We have some Finance duties for you, such as:

  • Creating and sending invoices to our clients
  • Reconciling differences in payments
  • Record accounts payable and accounts receivable

    You’ll help out with HR stuff too!

  • Checking email requests for leave and sick
  • Coordinating with our payroll department
  • Making sure all systems are updated
  • Reconciling leave balances

    There will be the usual daily duties:

  • Managing petty cash
  • Maintaining a lovely office environment
  • Keeping our office clean
  • Spoiling the team with sweets and treats!

    The main things for this role are… Attention to detail and a lot of common sense. Did we mention that we ask that you know how to use google and you just get on with stuff? We’re here to help you – always! But you genuinely just love to get on with things, manage your own day and be the best support you can be to all of us here. We need to trust you, so again, common sense is really key for this role!

    We said we’re flexible, we truly are! So whether you’re looking for full time or part time, just drop us a creative letter and convince us that you are our office star. If you’re really that good, we can make anything work! We would love it if you have previous experience in a similar role and can pretty much start running the show from day 2!

    We get a lot of applications that come through and we try our best to pick the best from the bunch. If you don’t hear from us in about 7 days from sending through your application, the likelihood is we’ve decided to move on with other applications. But thanks anyway for sending your application through!